Project Manager / Traffic Manager

Coordinates assigned client's print creative and production projects.

Responsibilities:

Coordinates and schedules all assigned agency projects, from creative through to production and completion.
Act as diplomatic liaison between creative, production and account management.
Enforce agency procedures while maintaining the highest standards.
Maintain a daily “master schedule” for all clients works, projects & timelines into one master schedule and handed out daily.
Traffics all assigned work.
Report status of projects on jobs on a daily basis, via a daily “hot list”
Updates master status sheet on a weekly basis. Distributes at departmental meetings.
Ensure that only properly speced creative is trafficked.
Creates “Weekly Traffic Reports” and distributes to account, creative and production staff.
Prioritizes current proofreading assignments.
Routes approved concepts through agency.
Prioritizes all schedules in conjunction department managers.
Reviews work to ensure project directions are being met.
Checks all proofs for approvals and changes.
Insures mechanicals are approved by proofreading, creative, production and account services and any changes are issued to the studio.
Final accountability for returning project materials to appropriate staff during project and once project is completed.

Daily Project tasks include:
Open job number/job file folder, maintains job bag and job histories.
Writes up job spec and job order/ request forms.
Manages all publication specs and deliverable (shipping) sheets and distributes to production and the studio.
Contributes to agency master publication spec sheets.
Sends out adwork materials to publications. Calls to make sure that materials were received.
Routes estimates.
Ensures appropriate proofing.
Ensures projects are delivered on time.
Delivers clean job file folder to billing when job completeness are met.
Distributes P.O.s and copies of estimates.
Prepares cost analysis sheet, quality control forms
Updates production log and project estimates and billing binders.
To obtain deadline extensions from publications, when needed.